SCHOOL PRIVACY POLICY
This statement outlines Camberwell Anglican Girls Grammar School’s policy in how the School uses and manages personal information provided to or collected by it. The School is bound by the National Privacy Principles contained in the Commonwealth Privacy Act.
The School may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to the School’s operations and practices and to make sure it remains appropriate to the changing school environment.
What kind of personal information does the School collect and how does the School collect it?
The type of information the School collects and holds includes (but is not limited to) personal information, including sensitive information about:
Personal Information you provide: The School will generally collect personal information held about an individual by way of forms filled out by parents or students, face-to-face meetings and interviews, and telephone calls.
Personal Information provided by other people: In some circumstances, the School may be provided with personal information about an individual from a third party, for example, a report provided by a medical professional or a reference from another school.
Employee records: Employee records are not bound by the National Privacy Principles but are a matter for Workplace Relations legislation.
This Privacy Policy does not apply, in relation to the School’s treatment of an employee record where the treatment is directly related to a current or former employment relationship between the School and the employee.
How will the School use the personal information you provide?
The School will use personal information its collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented.
Students and Parents: In relation to personal information of students and parents, the School’s primary purpose of collection is to support the School in the provision of care and education for the pupil. This includes satisfying both the needs of parents and the needs of the student throughout the whole period the student is enrolled at the School.
The purposes for which the School uses personal information of students and parents and/or guardians before, during and after the course of a student’s enrolment at the School include:
In some cases where the School requests personal information about a student or parent, if the information requested is not obtained, the School may not be able to enrol or continue the enrolment of the student.
Job applicants, staff members and contractors: In relation to personal information of job applicants, staff members and contractors, the School’s primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be.
The purposes for which the School uses personal information of job applicants, staff members and contractors include:
Volunteers: the School also obtains personal information about volunteers who assist the School in its functions or conduct associated activities, such as (alumni and parents associations), to enable the School and the volunteers to work together.
Marketing and Fundraising: the School treats marketing and seeking donations for the future growth and development of the School as an important part of ensuring the School continues to be a quality learning environment in which both pupils and staff thrive. Personal information held by the School may be disclosed to an organization that assists in the School’s fundraising, for example, the School’s Foundation or alumni organisations.
Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
Who might the School disclose personal information to?
The School may disclose personal information, including sensitive information, held about an individual to:
Sending information overseas: The School will not send personal information about an individual outside Australia without:
How does the School treat sensitive information?
In referring to “sensitive information”, the School means: information relating to a person’s racial or ethnic origins, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record, that is also personal information; and health information about an individual.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of that sensitive information is allowed by law.
The School’s staff are required to respect the confidentiality of students’ and parents’ personal information and the privacy of individuals.
The School has in place steps to protect the personal information the School holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and pass worded access rights to computerised records.
The School endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information held by the School by contacting our Privacy Officer (ph 9813 1166) at the School at any time.
The National Privacy Principles require the School not to store personal information longer than necessary.
Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which the School holds about them and to advise the School of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Students will generally have access to their personal information through their parents.
To make a request to access any information the School holds about you or your child, please contact the School Privacy Officer 2 Torrington Street Canterbury 3126 in writing.
The School may require you to verify your identity and specify what information you require. The School may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the School will advise the likely cost in advance.
If you would like further information about the way the School manages the personal information it holds, please contact the School Privacy Officer.